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Organize Conferences With Ease Using Event Management Software

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Organizing a conference can be a daunting and time-consuming task. Whether it's a small one-day event for 20 delegates or a large three-day event at Earls Court, the overall process and general issues are the same.

So what are the stages of conference planning?

  • On-site reservation

  • Send invitations to the target list of potential delegates

  • Organization and ordering of all resources such as catering, accompanying printing, promotional items, A&V, etc.

  • Collaborate with leading lecturers and guests. You can also search online for more information about event management.

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This is a very basic and simple checklist to provide a general checklist that event managers should consider. This process can start 6 months before the event or even 12-18 months in advance for very large national events.

To avoid costly mistakes and ensure conferences are organized efficiently, many event professionals make an effort to use event management software solutions. The solution has the tools and capabilities to manage and track activity during the event and conference planning process, as well as activities performed as part of event tracking (for example, post-event surveys and intelligent analytics reports).

The event software also comes with powerful email marketing tools. Event managers can easily create and filter target delegate selections from their CRM and paste them into custom HTML emails that are ready to be sent. From the event management software platform, event managers can track opens, clicks, and other recipient activity.

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